Privacy Policy

What personal data we collect and why we collect it

Data is held by the Club for the following purposes:

  • Compliance with Legal requirements for Licensing
  • Financial Records
  • Employment Records
  • To enable communication with members
  • Historical record purposes for former staff and pupils of Wellingborough Grammar School (WGS)

Membership records are held electronically and also a membership list is held on paper.  Paper records are held securely in the club office areas and may be accessed by staff and committee members.

Membership records consist of name and address plus e-mail if provided by the member.  In addition for former WGS member the date of birth and the period of attendance at the school is recorded.  Records of persons applying for and appointed to the committee are recorded in minutes of meetings.

When a membership ceases the records will be deleted during the following membership year unless membership is terminated by the club when the record of termination will be retained in committee records.

Financial and employment records are retained in accordance with the requirements of legislation.

Membership data is used solely for the purposes of the Club. Contact details are to enable communication to members by and for the purposes of the club and are not disclosed to third parties for any other purpose.

Regular e-mail communications are sent to members who have agreed to receive information from the club.  If a member no longer wishes to receive communications in this way then they may advise the club of their decision at accounts@wellingborough-ogs.org and their e-mail will be deleted from records and communications by this method cease within 28 days.

Website Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Website Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Website Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Website Analytics

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data – Website

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data – Website

Visitor comments may be checked through an automated spam detection service.